Folder EEA Reimursement - Travel and Hotel booking Zip download

For your action:

  • BCD ticket and hotel order form. We strongly recommend you book your flight ticket and hotel through our travel agency BCD Travel. Please send the form directly to the travel agency at eea@bcdtravel.it and not to the EEA. If you want to arrange your own travel/hotel and claim reimbursement after the meeting, you are entitled to economy class only, up to the total of a comparison quote from BDC Travel, the hotel ceiling is 173 €.  You will need to provide us with the appropriate original documentation (invoice, tickets, itinerary and boarding passes). See further details on entitlement below.
  • In order to give you the convenience of staying with the other attendees we have secured a block pre-reservation of rooms at the Wakeup Borgergade (within walking distance of the EEA), in order to make use of this please contact BCD travel by 25 May.
  • Application form for reimbursement of expenses. Please complete, sign and hand over to the Meeting Secretary upon registration. The daily allowance is 50 € per half meeting day with 15€ deducted for breakfast, if included in the hotel fee. See further details on entitlement below.

The following two forms apply if you have not been reimbursed by the EEA before (or within the last 2 years) or the bank account details have changed. In order to establish your account in our financial system you need to submit:

  • Financial Identification form. Completed, signed and stamped by the bank or with a copy of a recent bank statement.
  • Legal entity form. Completed, signed and with a copy of the stated personal ID document, ie. passport. Please note that there are 3 types of forms, please use the appropriate one.

For full details please refer to the EEA Reimbursement Policy


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Type Title Restrictions Owner Modification date and time File size Edit
PDF EEA Meeting travel booking and reimbursement guidelines - updated 20170315 Download Joanna Karlsen 30/04/2018, 16:50 388 KB
PDF Financial Identification Form Download Joanna Karlsen 30/04/2018, 16:31 521 KB
PDF Legal Entity - Individual Download Joanna Karlsen 30/04/2018, 16:32 604 KB
PDF Legal Entity form - Public Law Body Download Joanna Karlsen 30/04/2018, 16:32 517 KB
PDF Legal Entity form -Private Company Download Joanna Karlsen 30/04/2018, 16:50 603 KB
DOCX Member Countries BCD ticket and hotel order form Download Joanna Karlsen 30/04/2018, 16:29 58 KB
DOCX Member Countries application for reimbursement form Download Joanna Karlsen 30/04/2018, 16:29 23 KB
DOCX West Balkan Cooperating Countries BCD ticket and hotel order form Download Joanna Karlsen 30/04/2018, 16:30 57 KB
DOCX West Balkan Cooperating Countries application for reimbursement form Download Joanna Karlsen 30/04/2018, 16:30 24 KB
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